Sometimes the simplest tricks save you the most time. Start Outlook in the Calendar. You don't have to open an event to change its date or time. Like Microsoft Word, Excel, and other Office apps, Outlook has unique keyboard shortcuts so you don't have to waste time moving your mouse around or drilling down through menus. Some of us are still keyboard proficient and enjoy a good shortcut. Instead, I use Fantastical. Don't send files unless requested; initial requests for help that arrive with attached files will be deleted unread. 1. Don’t be afraid to ask them how they want tasks prioritized. Learn Outlook's keyboard shortcuts. The options window will open. Microsoft's Outlook has continued to develop and now offers a myriad of features, but most business users still only use the application for email and perhaps to keep track of their calendar. ALL RIGHTS RESERVED. … Then, when you’re ready to access it, double click and it will automatically open in Outlook. Outlook has many useful features too that will not only aid you composing and sending emails, but will help you use your email more effectively. And we'll also create some strategies to make OneDrive an effective home for your digital files and personal organization. Here are seven simple calendar tricks you can use to bring your productivity to the next level: Schedule “no meeting” time blocks —Instead of multitasking, set aside time without interruptions. Even though most of us spend many hours each day using Outlook it’s very rare I meet someone who uses Microsoft Outlook really effectively. Choose File, Options, click Calendar, and in the Weather section, mark or clear Show Weather on the Calendar and choose the temperature scale. Here are seven simple calendar tricks you can use to bring your productivity to the next level: Schedule “no meeting” time blocks —Instead of multitasking, set aside time without interruptions. Click on Open Calendar in the Manage Calendar section. Open the email message and then click Meeting on the Message tab in the Respond group. Learn the ones you use most and you'll speed through you… You can send screenshots of your data to help clarify your question. Filter the messages quickly. Everyone uses calendars in their own way, but there are some general rules that will help you integrate a calendar into your workflow more seamlessly and save time: 1. Or perhaps you don't know the exact date, but you know it's x days into the future or in the past. Simply restore the Outlook window and drag the appointment to the Desktop for quick access to that appointment without opening Outlook first. Outlook has many useful features too that will not only aid you composing and sending emails, but will help you use your email more effectively. We're going to use these folders to do email triage, organize the messy inbox, and … From your Outlook calendar, click New Teams Meeting located on the Home Ribbon. How to Integrate Your Calendars into a Workflow More Effectively Everyone uses calendars in their own way, but there are some general rules that will help you integrate a calendar into your workflow more seamlessly and save time: 1. From your Outlook calendar, click New Teams Meeting located on the Home Ribbon. As an iPhone user, I could easily use Calendar and just sync it to my Google Calendar. In the Calendar Properties dialog box, click Add. How to create a WebEx Meeting If your organization has WebEx, download and install the Outlook … In the resulting Options dialog box, click Calendar Options in the Calendar section. Keep all the information you’ll need for a calendar event in the Notes field of the event. ... Use Outlook for all your email tasks by configuring Windows to recognize Outlook as your default email program. Being an Outlook user, it is very common to experience several errors. Shadow them for a week or two to better understand their daily routine. I'm not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. Most of these options are intended to configure the calendar to work more effectively with your professional and personal needs. Author Gini Courter explains the difference between Outlook tasks and to-do lists, and shows how to use Outlook 2016 to make appointments, complete tasks, and find and organize your high-priority items. The shortcuts below work across the whole program, so you can get more done whether you're reading emails or adding meeting events to your calendar. Next, click on calendar in the navigation menu and copy the URL displayed in your browser’s address bar. Depending on the view, you can simply drag it to a new day or time slot. Faithe Wempen, M.A., is a Microsoft Office Master Instructor and the author of over 150 books on Windows, Office, and computer technology. Use different calendars — and one app. How to Access Your Microsoft Outlook Calendar Step 1. Configure Outlook's Calendar view to suit your work routine, 30 Excel tips you need to know (TechRepublic Premium), How to delete chats and messages in Microsoft Teams, Microsoft Word: How the new transcription feature works and how it compares to other services, How to use PowerPoint's morph feature to move bullet points, Five apps that make Outlook easier to use, Five presentation apps to replace PowerPoint, How to use VBA to validate data entered in a Word UserForm, 10 tips for synching Outlook with mobile devices, Office Q&A: How to save time formatting Word tables, Six tips for using Excel sheet groups in easy (but unusual) ways. You can view Tasks and People the same way. How to Use Outlook to Be More Productive Whether you use Microsoft Outlook for your work email or personal email, you likely spend a lot of time each day on email. Shadowing and mentoring. When contacting me, be as specific as possible. By using Calendar, you can create appointments and events, organize meetings, view group calendars, and more. Then, anywhere in Calendar view, press [Ctrl]+V to paste. Go back and review their calendar from the previous two or three months. Please share your... 2: Copy from Clipboard. Most of these tips will apply to all versions of Outlook, but I'm using Outlook 2016 on a Windows 10 64-bit system. Instead of using the date picker or even the Navigation calendar, you can use natural language or expressions to quickly access these dates. You can use it to guard yourself from other people's priorities and to cut through your rapidly expanding To Do list. Select Create New Blank Calendar. Instead of walking through features of the product, you will learn how to use Outlook 2013 most effectively by using real life business scenarios. The Plan calendar is in a light color, so it looks tentative in my schedule. Microsoft Outlook has many precocious features but it also has some serious drawbacks. 4. Many people use the folder structure for archiving emails, but folders are also a great way to manage incoming emails as tasks and get them out of your inbox view. The calendar is automatically added to your calendar view. Doing so can display the Calendar Snapshot and the recipient’s current calendar in side-by-side mode or calendar overlay mode. How to Use Outlook to Be More Productive Whether you use Microsoft Outlook for your work email or personal email, you likely spend a lot of time each day on email. Use this route when duplicating most of an event--it's easier than re-creating everything. 1. There's no downloadable demonstration file. Work your way through them at your leisure and try out what works best for you. Many online training courses are boring to watch, we do our best to make sure our courses are as engaging as possible by using real world examples. Doing so will open a Meeting window complete with the content from the email message, defaulting to the current date and time (Figure B), which you can change if you want. Bill Dyszel is an author, consultant, and speaker on the topic of technology. Tip #7: Use Your Calendar Notes Field. Instead, I use Fantastical. Set them up to sync with your Outlook calendar so all of your devices show the same events and appointments. I answer readers' questions when I can, but there's no guarantee. To do this, log into Outlook, then click the name of your group. The end of the financial year is right on top of us, so here is a reminder of the End of the Year process should your financial year end on 31 March. Please mention the app and version that you're using. For example, press [Ctrl]+G to display the Go To Date dialog and enter 9 days from now as shown in Figure C. When you click OK, Outlook will select the appropriate date (Figure D). 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